Search site

Planned Works for 2016/17

The procurement of fourteen contracts are already underway - these should be completed during the year. A further ten have been identified on the succession planning or from capital bids.

Procurement of new Contracts already in progress

 

Requirements

 

Budget

 

Housing

 

Corporate

 

Update

 

 

Water Monitoring & Treatment (Legionella Control)

 

£55,000/yr.

 

 

 

This contract is due to be awarded shortly.

 

 

Lifts & Stair lifts

 

£32,000/yr.

 

 

 

An on-going arrangement with the incumbent provider is being continued given the statutory duties on the Council to carry out the works. The service has not been tendered as planned but significant progress has been made to collate the asset list.

 

Initial investigations of some national frameworks are not promising although we are aware of some recently awarded arrangements and will keep this under review up to the point of issuing tenders.

 

 

Servicing & Repair Heating and Hot Water Systems

 

Including

 

  • All Landlord Gas Safety Checks & Certificates

 

  • Servicing, Maintenance & Repairs to Domestic Systems

 

  • Servicing, Maintenance & Repairs to Commercial Plant & Equipment

 

 

 

 

 

 

 

 

 

 

£330,000

 

 

£44,500

 

 

 

 

 

 

 

This contract is due to be awarded shortly.

 

An on-going arrangement with the incumbent provider is being continued given the statutory duties on the Council to carry out the works whilst procurement of a new contract is underway.

 

A notice was published in the Official Journal of the European Union and tenders invited under an open procedure.

 

Tender submissions are currently being evaluated.

 

Subject to the mandatory standstill period and there being no legal challenge, the contract is expected to commence on 6th June 2016

 

 

Small Engineering Works (Civil Engineering)

 

£120,000

 

 

 

Tender Documents are currently being prepared and tenders will be invited for a new contract to commence in July.

 

 

Photocopiers in Reprographics

 

 

 

£68,000/yr

 

 

 

These contracts have all expired but rather than simply re-procure new contracts, the opportunity to carry out a complete review of how the services are provided will be taken. Procurement of contracts will commence shortly and Initial scoping suggests that the procurement will follow a "competitive dialogue" procedure seeking innovative ideas from the market to suggest ways to streamline working practices and deliver savings. Competitive dialogue can be very effective but is resource intensive and will need to be managed and planned well to achieve the best outcome. In the interim, current contracts are being extended on a quarterly basis

 

 

MFD's

 

 

 

 

Mailing / Franking Machine

 

 

£34,000/yr

 

 

 

Culvert Trash Screen

 

£40,000

 

 

 

Following a request from Housing, the appointment of a company to design and build a trash screen for the culvert at Thaxted. Indications are that the cost will be significantly over budget (in the region of £100,000). There are also issues to resolve with the Town Council.

 

Asbestos Surveys

 

 

 

£80,000

 

 

 

 

An on-going arrangement with the incumbent provider is being continued given the statutory duties on the Council to carry out the works. The service is on the programme of work for 2015/16.

 

Removal works carried out as part of capital works do not have a separate budget so are difficult to predict, however it has been a significant area of expenditure. A new approach to this is being considered with a view to streamlining work particularly in void properties

 

Asbestos Removal

 

Not known

 

 

 

Housing Sheltered Scheme -

 

Appointment of Main Contractor for demolition and re-development of Reynolds Court

 

£6.5m

 

 

 

Following the recommendations of the Employers Agent (Henry Riley), the Council have conducted a two stage tender commencing in February 2015 with the release of an OJEU Notice, for the appointment of the main contractor. The main contractor - Lovell Partnership - has been appointed and is currently working on stage two, working with the project team to complete detailed designs and inviting tenders from sub-contractors in order to arrive at the final, fixed contract price.

 

Difficulties are being experienced in obtaining pricing given the buoyant state of the construction market at present and whilst firm prices should have now been achieved they are either not complete or not considered competitive enough to bring the scheme in on budget.

 

The project team continue to work through the difficulties, in the meantime have released several discrete pieces of work so that some progress on site can be made without having a detrimental effect on either the completion date or external funding.

 

 

Housing Sheltered Scheme

 

Appointment of Main Contractor for re-development of Hatherley Court

 

 

£1.6m

 

 

 

A domestic tender for the appointment of a main contractor. Following the recommendations of the Employers Agent (Oxbury), the Council have conducted a two stage tender for the appointment of the main contractor.

 

The main contractor - Thomas Sinden - has been appointed and is currently working on stage two, working with the project team to complete detailed designs and inviting tenders from sub-contractors in order to arrive at the final, fixed contract price.

 

 

Vehicle Replacement Programme

 

£847,000

 

 

 

Invitations have been issued to invite offers for the supply of nine new vehicles. Previously purchased as single requirements, they have been aggregated into one piece of work, streamlining the procurement process and aiming to improve prices by aggregating the value of the contract. Tenders are due back in mid-May, and will include driver evaluation and the inclusion of revenue costs (such as fuel economy and servicing costs) as well as the acquisition cost (a move towards "whole life cycle" costs)

 

 

New Depot at Great Dunmow

 

£1.5m

 

 

 

A consultant has been appointed to locate a suitable site for the new depot and negotiations are continuing. Once the land has been purchased and needs identified, procurement of buildings and/or equipment may commence.

 

 

London Road Building Works

 

£190,000

 

 

 

The schedule of works is based on the stock condition survey carried out 3 years ago. Either a framework or a domestic tender is likely to be suitable for these works.

 

 

 

New Contracts to be Procured

 

Requirements

 

Budget

 

Housing

 

Corporate

 

Update

 

 

Energy Bureau

 

£11,000/yr

 

 

 

This contract expires in December 2016. Succession planning will commence in September 2016

 

 

External Painting & Repairs

 

£200,000/yr

 

 

 

 

 

This contract expires in March 2017. Succession planning will commence in September 2016

 

 

Payroll Services

 

 

£25,600/yr

 

 

 

This contract expires in September 2017. Due to issues with the current levels of service, succession planning has already commenced and tender documents are being prepared to include the provision of new HR software.

 

 

Insurance

 

£438,660/yr

 

 

 

These contracts expire in September 2016, although there is an option to extend by a further two years. Succession planning will commence in June.

 

 

ICT Software for Revenues & Benefits

 

£29,440/yr

 

 

 

This contract expires in December 2016. Succession planning will commence in June 2016

 

 

Telecare - Upgrades & Servicing

 

£6,000/yr

 

 

 

This contract expires in March 2017. Succession planning will commence in October 2016.

 

 

Domestic Boiler Installations

 

£570,000/yr

 

 

 

 

This contract expires in March 2017. Succession planning will commence in June 2016

 

 

Household Wheelie Bins

 

£70,000

 

 

 

A standing General Fund Capital scheme, the financial year 16/17 has an increase from £40k to £70k which is then sustained until 2019/20. Whilst usually a call-off under a framework, a review of our approach may be beneficial

 

 

London Road &

Museum Buildings

 

£119,000 &

£52,000

 

 

 

Potentially small value contracts as opposed to one single contract, advice and support will be provided to the budget manager for these capital allocations for 2016/17

 

 

Housing Sheltered Scheme

 

Appointment of Main Contractor for re-development of Walden Place

 

 

 

£800,000

 

 

 

 

A new capital project for redevelopment of Walden Place.