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Procurement and Tenders

Uttlesford District Council purchases a wide variety of supplies and services, providing businesses of all sizes with a wide range of commercial opportunities. The Council's priority is to secure the best value for money.

To achieve this objective, businesses wishing to contract with the Council should have some understanding of the procurement process that operates within the Council, as well as knowing where to get advice.

Procurement at Uttlesford District Council

Rules are in place to ensure a high level of transparency in all stages of the procurement process. All procurement across the Council, whether for everyday items such as stationery and office equipment or for maintenance contracts or vehicles, is carried out in accordance with:

pdf icon Uttlesford District Council's Contracts Procedure Rules [327kb] 

and, where required, the Public Contracts Regulations 2006 (as amended)

Current, past and future tenders

Details of current, past and future tenders are available via the council's procurement portal. Use the links on the right of this page to find details of the title, description of the goods and/or services sought, start, end and review dates and authority department responsible.
 

Contracts and Tenders

Contracts Finder on Gov.uk - Contracts Finder lets you search for information about contracts worth over £10,000 with the government and its agencies.
 

The Buying Process

The Council's Contracts Procedure Rules and, where required, the Public Contracts Regulations 2006 require sealed bid tenders to be obtained where the value of the contract is in excess of £50,000. Below this value Officers are required to obtain quotations before ordering goods and/or services.

Up to £10,000

Where the value of the contract is no more than £10,000 Deputy Chief Officers have discretion regarding the obtaining of quotations (including the number of quotes obtained and how they are obtained). The contract value is the value over the life of the contract (net of VAT), including any options for extensions to the contract.

Officers will obtain at least one quotation from a local company wherever possible.

£10,001 to £50,000

Where the value of the contract is likely to be greater than £10,000 but below £50,000 a minimum of three written quotations shall be obtained in consultation with the Procurement Manager. Again, consideration shall be made to the terms and conditions of such contracts.

Officers will obtain at least one quotation from a local company wherever possible.

Over £50,000 and up to EU Thresholds

Where the value of the contract is likely to be greater than £50,000 offers will be invited by tender. This process shall be co-ordinated by the Procurement Manager and shall comply with the rules set out in Section 8 of the Council's Contracts Procedure Rules.

If you need any further information, please contact the Procurement Manager.
 

Procurement Cards

The Council is working to improve the way we purchase goods and services and has implemented Government Procurement Cards. This initiative streamlines processes, speeding up payments to suppliers as well as reducing administration.

There are still be instances where a purchase order may be appropriate and in these cases an order will be sent to a supplier. These orders will be subject to our pdf icon Standard Terms and Conditions of Purchase [42kb].
 

Other information

Other information you may find useful includes the pdf icon Procurement Strategy 2016-17 [258kb] and our transparency pages which show all supplier payments over £500 made by the council.

 


Contact Procurement