Have your say at council meetings
You are welcome to come along to any of Uttlesford's council, cabinet and committees meetings.
Meetings are generally held at the Council Offices, London Road, Saffron Walden, CB11 4ER.
You can read the agendas and reports on the committee section of the council's website. Documents are generally available five clear working days before a meeting, excluding the day of the meeting itself. Minutes and decisions will be available following the meeting.
At these meetings the agenda is split into two parts. Most of the business is dealt with in Part 1 which is open to the public. The press or public will be asked to leave the room when Part 2 items are discussed as these deal with information which is either personal or sensitive.
Please note that meetings of working groups and task groups are not usually held in public and the above access to information rules do not apply to these meetings.
How to have your say at council meetings
You can register to speak at any of the following meetings.
- Governance, Audit and Performance
- Licensing and Environmental Health*
- Planning Policy Working Group
- Highways Panel
*(except when dealing with individual cases)
With the exception of Planning Committee and the Highways Panel, there are 15 minutes available at the start of each meeting for members of the public who wish to speak.
If you would like to speak you will need to contact the Democratic Services Office by midday at least two working days before the meeting. You can contact the office by telephone on 01799 510430/369/548 or email: firstname.lastname@example.org
Please note, Saturdays, Sundays and bank holidays are not considered working days for the council.
At the meeting you will be allowed a maximum of 3 minutes to speak. You may speak about any matters which are on the agenda or those which fall within the responsibility of the committee.
Meetings of the Planning Committee are open to the public. They usually take place every four weeks, on a Wednesday starting at 2.00pm.
Members of the public, representatives of town/parish councils or the applicant/agent are permitted to speak in relation to a planning application.
Any speakers will be invited to make their representations in the following order.
- Non - committee councillor
- Supporter (up to 5 speakers)
- Objector (up to 5 speakers)
- Town /parish council representative
- Applicant or agent
At the meeting you will be allowed a maximum of 3 minutes to make your statement. You may only speak on the item you have chosen and your comments should be restricted to planning matters.
If you would like to speak you will need to contact the Democratic Services Office by 2pm on the day before the meeting. You can contact the office by telephone on 01799 510430/369/548 or email: email@example.com
Meetings of the Planning Policy Working Group are arranged on a regular basis and are held in the evening, usually at 7.00pm.
Five members of the public and/or town and parish councillors may speak in relation to each main agenda item. You will have a maximum of 3 minutes to address the working group.
If you would like to speak you will need to contact the Democratic Services Office by 2pm on the day before the meeting. You can contact the office by telephone on 01799 510433/369/548 or email: firstname.lastname@example.org
You can submit questions to the Chairman of the Highways Panel. These must relate to specific items on the agenda. You may then receive a written reply, or you might be invited to the next meeting where the Chairman will give you a verbal reply.
If you have a question for the Highways Panel you will need to contact the Democratic Services Office to register with the Chairman. You can contact the office by telephone on 01799 510369/548 or email: email@example.com
If you have any questions or concerns regarding public speaking, please email firstname.lastname@example.org or telephone 01799 510433, 510369 or 510548 for further information.
For further information on how Democratic Services collect, store and process personal data relating to public speaking at meetings, please see the Privacy Notice: Speaking at Council meetings webpage.