Look out for your canvass communication which we will send around mid-June .
Annual canvass emails have gone out
Over 20,000 emails have recently gone out to residents across the district asking them to to check their information and respond online if any changes are needed. More than 40% of those contacted have responded. We would like to take this opportunity to thank all of those who have responded.
Residents in the district who the council does not have email addresses for and those who have not replied to the email, are now encouraged to look out for letters from the end of the month and to respond as appropriate to help us identify all those entitled to vote.
With the Essex County Council and also the Police and Crime Commissioner elections scheduled to take place in May 2021, this is an important opportunity for residents to make sure they can have their say.
If you have received an email from us you need to respond by selecting one of the three methods listed in the message.
The annual household canvass to update the register of electors is changing this year.
How it works
Canvass reform means that we data match all households with the Department for Work and Pensions (DWP) database in early June - we are expecting 70% of households to match. Those households that do will get a letter from us. We hold an email for around 40% of the households that we do expect to match based on a trial earlier this year.
The emails will be sent around mid-June.
If you receive an email you will be required to confirm there are no changes by going online to the website listed or calling the Freephone number. This is a secure system as you get given personal security codes on the form. You do NOT need to send the letter back to us. We ask you to do this ASAP, as by law we have to send a reminder a couple of weeks later.
Any reminder will be by post at the same time as we write to the 60% of the households where we do not hold an email address. The letter does NOT require a response. If there are any changes it tells you to go online to make them.
The 30% of all households in the district that we do not get a full match for all electors will be sent a letter asking you to go online or call the Freephone number to make any changes. You do NOT need to send the letter back to us. Again please do this ASAP as a couple of weeks later we have to send a reminder.
If you do not reply
We chase up non-responders with a Canvass Form that looks a bit similar to what we sent last year - this does require a response that you should ideally make online or by calling the Freephone number. Alternatively you could post this form it back to us with any amendments made.
We shall have to chase up non responders from late September so households may get a phone call or email from us in the Elections Office, or failing that a door-knock from one of our personal canvassers during October. They carry ID and will not enter your house; they will just encourage you to make a return. If there are changes we need to make sure we have made them so you are able to vote in any elections. Not being registered can also affect your credit score.
If you need to find out more
We have put together some frequently asked questions to help you.
What happens next
Anyone who is added to a property will still need to register to vote unless they have already registered via the online response service.
We will send an 'Invitation to Register Form' to anyone who is added to the paper canvass form so that they can register to vote. You can also register to vote online.
Remember that by completing the canvass form you are not registering to vote, only confirming the names of people at the property.
If you remove anyone from the form we will write to you to confirm that they no longer live at the property.
The Electoral register is a list of the names and addresses of everyone who is registered to vote within Uttlesford's electoral area.
The new electoral register will be published on 1 December.